Of interest to members of organisations that use Microsoft 365 for Business
The default setting in Teams is to hold anyone from outside your organisation in the “lobby” when they join your meeting – and it then requires someone to let them in. This option was set as default to put a barrier up for “meeting bombing”. This is of particular importance if video meetings are being used with young people, for school lessons, or there are safe-guarding, security or privacy issues (https://www.bbc.co.uk/news/world-asia-52240251).
This default action can be changed in the meeting options.
How to:
1. Set up your meeting in Teams or through Outlook. (see note below)
2. From Teams open the meeting you want to give access to
3. Click on Meeting options – this takes you to a web page where you can make changes to the meeting access.
4. From the drop-down menu “Who can bypass the lobby?” (see image below) choose Everyone.
5. Save
6. Close the web page and return to Teams
This setting can also be changed by the toggle switch below (but I have not tested this!) – set it to Yes
This functionality can be restricted by your system administrator, so if it not working check with them to see if it can be allowed for your organisation.
Clive
Clive has worked at Octagon Technology since 1995. His special responsibility for data privacy and security is a commitment and promise he wants to deliver to his clients. Therefore, to understand these issues better and keep his knowledge up to date he is currently studying on a distant-learners course for a MSc in Advanced Computer Security and Digital Forensics at Napier University.
It has always been Clive’s ambition to deliver responsive and reliable technology. Therefore, he is always involved in designing, researching and testing technology solutions, particularly where more complex problems exist, to deliver the results their clients need.
Note
Octagon Technology is running a Free Friday seminar this week on using Outlook, Teams and OneNote together to improve your workflow – email me kamila@octagontech.com for details or if you would like to attend.
Kamila
General Manager
